MINISTRY LEADER RESOURCES

Reimbursement ReQUESTS

In order to be reimbursed, please ensure your request complies with these Reimbursement Guidelines.

Then submit your receipts with a Reimbursement Request Form . If you are not the Ministry Team Leader over the budget, you will need the Ministry Team Leader responsible for that budget to sign the request. If you are responsible for that budget, then you can submit your request directly to Finance Team.

    1. Ensure your expense is approved by your Ministry Team Leader.

    2. Fill out the Reimbursement Request.

    3. Have Ministry Team Leader sign it.

    4. Submit to Finance Team.

    5. Checks usually take at least 7 days from the point they are input into our online banking.

    • Reimbursements should be turned in within 60 days of the expense.

    • Receipts should only have reimbursed expenses on them. (i.e. do a separate transaction for ministry expenses and personal expenses).

    • Reimbursements need to be approved by the person responsible for that ministry's budget.

EVENT/ANNOUNCEMENT REQUESTs

Submit event or announcement requests here.

Staff will be in touch quickly to confirm. Please do your best to submit at least 2 weeks in advance of when you need us to begin promoting.

  • You can make a request about when your event will be announced. However, we do limit the number of announcements on Sunday morning, so we are not able to accommodate all requests.

    Additionally, events that affect a small section of the church are best communicated through other means.

  • You are welcome to send your own graphics or we can generate one for you. The staff has a Canva account and you can share graphics to us if you'd like.

    Graphics should be:

    • submitted in square format in order to easily slot in across all our communications

    • identify your ministry. i.e. if we're promoting a fellowship or a Bible Study on Instagram, we want the image to communicate "this is for ____ (men, women, students, everyone)."

    • be mindful of privacy. For example, you may want to exclude a personal address on a graphic so that we can promote it on social media.

  • Depending on the event, your event will be promoted in the following ways:

    • The Bulletin

    • Website events page

    • Social media

    • Sunday morning announcements

  • As you are able, snap a couple photos of your event. We are always seeking more opportunities to share snapshots of the life of our church on social media.

other REMINDERS:

  • -Given that we shared the rented building, all uses of the facility should be approved by Tyler.

    -Even for Wednesday and Sunday events or meetings, we will need to be clear when we want to reserve the space completely (i.e. from food pantry, etc).

    -As good "roommates", we should seek to leave the building as we found it.

    -Trash should be emptied after each use of the building.

  • Staff can assist you in storing any items as needed.

    • All food items should be stored in fully sealed containers to prevent attracting pests.

    • In general, we want to limit storage in the "Office" to only things that are used every week.

    • Beyond that, we do have some additional storage available in the building's basement and we have long-term storage in a local storage unit.

    Please let us know if you need help with any of these.

  • At Antioch, our desire is for every ministry to be a Great Commission ministry*.

    To that end, we want to encourage all ministries to give thought to how your ministry can both help believers grow AND how your ministry can help reach out to non-believers around us.

    *(We stole that phrase from SEBTS.)